Drivers

:!: Attention! This module is licensed separately and can be not included in your package.

In this panel you can the list of drivers who form your personnel. With one click of a mouse a driver can be assigned to a unit that is attached to a vehicle. Then in the reports on this unit the driver can be indicated. It is especially convenient when different persons drive a unit. There is also possibility to detect drivers automatically with the help of iButton system.

To create and manage drivers, open the Drivers panel.

How to Create a Driver

To create a new driver press the green plus-shaped button on top of the panel and set required parameters.

Driver's name
Give driver a name that will be visible in reports.

Code
Enter unique driver code needed to identify the driver. The codes of different drivers must be different.

Description
Type any comments (optional).

Phone number
Enter driver's phone umber if needed.

Photo
To quickly identify a driver, you can attach an image. To do this, press the Browse button and find and load the necessary image from the disk.

At the end press OK. The new driver will appear on the list.

Driver's Assignment

:!: Attention!
To assign drivers to units, you must have execute commands access to units.

There are two ways to bind a driver to a unit: manual and automatic.

  To detect a driver automatically the corresponding equipment has to be installed. In authorized personnel control system iButtons with i-wire bus inside are widely used. When getting into the vehicle, the driver applies the electronic key to be identified by the system.

The manual assignment is done in the Drivers panel. For it Bind/unbind switch button can be used.

Press the button Bind to unit and choose one of two options: Bind to unit or Register working shift. The first option is used if the assignment must be registered right in the moment. The second option is used to fix driver's work post factum. Select an option and press Next.

Choose a unit to bind a driver to. This list contains only units from the work list of the monitoring panel.

If you register a working shift, there will be one more page where you indicate shift beginning and shift end (or one of them). For example, you can indicate just the beginning of the shift, and the end can be detected automatically when the unit arrives to garage (as a geofence) - to do this, create a notification of Geofence control type with method of delivery Reset driver.

The button Unbind from unit is used to remove driver from unit manually (the first option) or register a working shift in the same way as it was described above.

If you are trying to bind a driver to a unit already having a driver, that driver will be automatically unbound and a new deriver will be assigned.

When a driver is bound to the unit, the system registers this fact in data messages. In the column with parameters the following data can be find: for bind action - time and driver's code, for unbind action - only time. Here you can delete wrong messages about driver's assignment (you must have manage access to unit).

ID= means that the driver was unbound from the unit (manually only).
ID=123 means that the driver with the code '123' was bound to the unit (manually or automatically).

Managing Drivers List

In the tooltip of each driver you can see a description (if available), the name of a unit he/she is driving, enlarged driver's photo, phone number, and account name where the driver belongs to (if several account are available). If you have Skype on your computer, the phone number is highlighted, and you can make a call if clicking on it.

If a driver is bound to a unit, unit icon is displayed in the next column. If place the cursor over this icon, the unit popup window is displayed (the same as in the Monitoring panel).

The next column contains Bind/unbind switch button:
– bind driver to a unit;
– unbind driver from the unit.

Several actions are also allowed:
– send SMS to driver (the button is not displayed if the current user does not have enough rights; if the button is dimmed, it means there is no phone number in driver's properties);
– edit driver's properties;
– view driver's properties (editing not available);
– create a new driver using this one as a basis;
– delete driver;
– driver cannot be deleted.

Using the the dynamic filter above the list, you will save your time when seeking for a driver on the list. Begin to enter driver's name into the search field and see the results.

The other way to filter drivers can be used if you have access to more than one account. Then on the dropdown list choose account name to display only the drivers which belong to this account. Note that if you have just view rights to an account, you cannot edit or delete these drivers or assign them to units.

How Drivers Can Be Used

For Tracking

The name of the driver is displayed (if available) in unit info tip. To activate this option, check Driver in unit info tip settings. The photo and phone number is also displayed if available.

Besides, it is possible to have a special column in the monitoring panel to display drivers. For this, it is required to activate Show drivers column in the monitoring panel settings.

:!: Attention!
When a new driver is assigned, information about it in tooltip is refreshed within a minute (not instantly).

Drivers' names can be displayed on the map instead of unit names. To do that, enable the option Replace unit names with drivers' names in user settings.

In Notifications

Drivers appear in notifications. You can configure a notification to get informed when a driver is assigned to a unit or unbound from it. Using notifications, you can also unbind driver automatically, for example, when entering the depot.

In Reports

Drivers can be also mentioned in reports if the appropriate column is chosen in report template. This is available for the following tables: Trips, Engine hours, Rides, Unfinished rides, Fuel fillings, Fuel thefts, Speedings.

Besides, if you have Advanced Reports module, you can generate a report totally dedicated to working shifts of a certain driver.

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